Employee Exit Interview
Store structured feedback from exit interviews with departing employees
By
AnyDB
The AnyDB Employee Exit Interview template provides a structured framework for capturing feedback from departing employees. It enables HR and leadership teams to understand the reasons behind employee attrition, identify recurring themes, and collect actionable insights to improve company culture, leadership practices, and retention strategies.
Suitable for
Description
This template mimics a traditional exit interview form but is enhanced with digital structure, dropdowns, badges, and rich-text areas. It includes sections for employee identity, job experience, reasons for leaving, management feedback, and suggestions for improvement. Key fields such as Primary Reason and Secondary Reason for leaving are color-coded and selectable from predefined options (e.g., Compensation, Growth, Culture).
The layout is divided into themed blocks including:
- Reason for Leaving – with dropdowns and explanation
- Role and Experience – including ratings for satisfaction, clarity, tools, and development
- Company and Management Feedback – narrative sections on leadership, recognition, and balance
- Suggestions & Action Items – to gather ideas and next steps
Badges are dynamically generated for key responses to help HR quickly identify trends across exits.
Key Data Stored
- Employee Name, ID, Job Title, Department
- Interview Date and Interviewer Name
- Primary and Secondary Reasons for Leaving – Dropdowns with badge visuals
- Detailed Explanation – Rich-text notes
- Ratings – Job Satisfaction, Role Clarity, Tools, Development, Workload, and Growth (1–5)
- Company Culture Feedback – Rich-text section
- Management Style & Recognition – Open comments
- Work-Life Balance – Freeform narrative
- Suggestions for Improvement
- Specific Action Items – Structured rows for follow-up ideas
- Signature Block (optional)
Business Use Cases
- HR Offboarding Process – Standardized method for conducting and logging exit interviews
- Attrition Analysis – Identify trends and common reasons for resignation
- Leadership Feedback Loops – Highlight management issues or cultural disconnects
- Retention Strategy Development – Inform data-backed employee engagement initiatives
- Compliance and Audit Trails – Maintain consistent documentation across all exits
Why This Template is Powerful
- Rich Feedback Collection – Combines quantitative ratings with qualitative insight
- Badge Highlighting for Trends – Easily see top reasons for departure in dashboards
- Structured for Actionability – Sections for follow-up, action items, and suggestions
- Visual Formatting – Clear section headers and layout support in-depth discussion
- Scalable Across Departments – Supports small teams or global HR operations
This template turns every exit into a learning opportunity—providing structure, clarity, and insight to help organizations grow stronger from employee feedback.